1. Registration & Participation

All exhibitors must complete the registration process and comply with the event's mission, values, and participation guidelines.

Exhibitors are responsible for providing accurate ministry or organization information and submitting all required promotional materials by the established deadlines.

 

2. Basic Exhibitor Benefits – $175

The Basic Exhibitor package includes:

• Booth space at the event.

• Exhibitor table and chairs.

• Access to event attendees.

• Ministry or organization name included in the exhibitor listing.

• Opportunity to showcase the ministry through a 2-minute pre-recorded promotional video during the event.

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3. Featured Exhibitor Benefits – $550

The Featured Exhibitor package includes everything offered in the Basic Exhibitor package, plus:

• Featured ministry logo and website link on the official event webpage.

• Featured ministry or organization description on the event webpage.

• Social media promotional spotlight before the event.

• Recognition during the main event.

• Ministry logo displayed on event slideshows or screens.

• Opportunity to include an approved promotional item in attendee welcome bags.

• Extended promotional exposure on the event organizer's designated platforms through December 31 of the event year.

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4. Featured Exhibitor Advertising Period

Featured Exhibitors will receive additional advertising and promotional exposure through the event organizer's official platforms, including the event website, social media channels, and other designated promotional outlets.

Advertising Terms:

• The advertising period begins upon confirmed registration, provided all required promotional materials have been received and approved.

• Advertising benefits will remain active through December 31 of the calendar year in which the event takes place.

• Advertising placement, frequency, and scheduling will be determined by the event organizers.

• Advertising benefits are valid only for the registered event year and do not automatically renew.

• Advertising benefits will not be extended beyond December 31 due to late submission of promotional materials.

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5. Featured Exhibitor Promotional Materials – 7-Day Deadline

To ensure timely advertising and promotion, all Featured Exhibitors must submit the following materials within seven (7) calendar days of completing registration:

• A high-resolution ministry or organization logo.

• A link to the ministry's official website or designated online platform.

• A brief ministry or organization description.

• Any additional promotional information requested by the event organizers.

IMPORTANT: Advertising will begin once the required materials have been received and approved.

Failure to submit promotional materials within seven (7) calendar days may delay the start of advertising and reduce the overall promotional period.

No advertising extensions will be granted beyond December 31 of the event year due to late submissions.

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6. Ministry Promotional Video – Required for Event Presentation

Both Basic and Featured Exhibitors will have the opportunity to introduce and promote their ministry during the event through a pre-recorded promotional video of up to two (2) minutes.

Video Requirements:

• Each exhibitor is responsible for creating and submitting their own promotional video.

• Videos must not exceed two (2) minutes in length.

• Videos should introduce the ministry, highlight its mission, and share how attendees can connect, participate, or get involved.

• Video content must align with the event's mission and values.

• All videos are subject to review and approval by the event organizers.

MANDATORY VIDEO SUBMISSION DEADLINE: MARCH 7

All exhibitor promotional videos must be submitted no later than March 7 of the event year.

Videos not received by March 7 will NOT be included in the event presentation. No late submissions will be accepted.

IMPORTANT CHANGE FOR THIS YEAR:

In previous years, exhibitors were given the opportunity to introduce their ministries live from the stage.

Beginning this year, live ministry presentations from the stage will no longer be offered. All exhibitor ministry presentations will take place exclusively through pre-recorded promotional videos.

Exhibitors who do not submit their videos by the deadline may still participate in the event with their registered exhibitor booth, but they will not receive the video presentation opportunity.

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7. Promotional Content Approval

All logos, website links, ministry descriptions, promotional videos, and advertising materials must align with the mission, values, and standards of the event.

Event organizers reserve the right to:

• Review and approve all submitted promotional materials.

• Request modifications to materials that do not meet event guidelines.

• Decline promotional content that is inappropriate or inconsistent with the event's mission.

• Determine the placement, timing, and presentation of promotional content.

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8. Attendee Welcome Bag Items – Featured Exhibitors

Featured Exhibitors may have the opportunity to include one promotional item in attendee welcome bags.

All items must be approved in advance by the event organizers.

Submission instructions, quantities, and delivery deadlines will be communicated separately.

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9. Exhibitor Responsibilities

All exhibitors agree to:

• Complete their registration and provide accurate ministry information.

• Submit required promotional materials within the established deadlines.

• Submit their 2-minute promotional video by March 7 if they wish to be included in the event presentation.

• Respect the event's mission, guidelines, and organizational procedures.

• Communicate promptly with event organizers regarding any questions or concerns.

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10. Acknowledgment & Agreement

By completing registration and selecting either the Basic Exhibitor or Featured Exhibitor package, participants acknowledge that they have read, understood, and agree to these Exhibitor Terms & Conditions.

Participants understand that:

• Featured Exhibitor advertising benefits end on December 31 of the event year.

• Featured Exhibitors must submit their logos, website links, and ministry descriptions within seven (7) calendar days of registration.

• All promotional videos must be submitted by March 7 of the event year.

• Videos submitted after the deadline will not be included in the event presentation.

• Live ministry presentations from the stage will not be available.

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We look forward to partnering with you as we share our missions, connect with our community, and make a lasting impact!

Partner with us. Share your mission. Make an impact.